Meeting Planners

The Waco Convention & Visitors Bureau can assist meeting and event planners in the following ways:

  • Check date availability at hotels and venues
  • Prepare a written convention bid
  • Conduct a site tour of venues, hotels, attractions for you and your board or committee
  • Obtain written price quotes on Waco hotel rooms over specific date periods, using our automated system
  • Prepare a bid from the Waco Convention Center for a specific set of dates
  • Guide you through the process of planning a convention or meeting in Waco
  • Assist with booking events at the Extraco Events Center, McLane Stadium, and other venues

Click Here for the Current Waco Meeting Planner Guide

Find a Venue

Looking for a great venue? Click here for a list of meeting venues.

Click here to view the Hotel Meeting Space Guide. 

Meeting Forms

To discuss your needs, please contact Rhonda Sullivan, CMP at (254) 750-5814 or email her at [email protected]. Ready to send us your RFP? Please fill out the form below!

Submit an RFP

Waco Convention Center Booking Request